Accessing State and Local Government Records

Accessing State and Local Government Records

This article provides a brief explanation of the differences between FOIA requests at the federal level and those at the state and local

The Freedom of Information Act (FOIA) allows public access to records of federal government agencies. But what about transparency and accountability at the state and local levels? Every state has its own public records laws that allow citizens to request documents, data, and other information held by state agencies, municipalities, law enforcement, public universities, and other government bodies.

Public records laws vary in scope and process across states, but they are guided by similar principles of open government. They uphold the public's right to inspect records related to official business and the spending of tax dollars. Reasons individuals or groups request records include:

• Uncovering information for government contracts

• Accessing data for research

• Investigating perceived government waste or wrongdoing

• Tracking police conduct and crime statistics

• Identifying how policies are administered

While each state differs, requesters typically must make requests in writing (email suffices) and may face nominal fees for duplication or staff time. Response timeframes range from several days to a few months. Exemptions prevent release of confidential personal data, records related to ongoing investigations, trade secrets, and other protected material.

Public records requests are an indispensable tool for journalists, activists, watchdog groups, and engaged citizens to promote transparency and keep state/local governments accountable. But everyone can benefit from this right to access. You may be surprised by what's available from agencies in your own community.